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2023 Wheeling Reads Festival Vendor Application



  • Thank you for your interest in the Wheeling Reads 2023 Book Festival Market to be held in conjunction with the Wheeling Reads Book Festival on September 9, 2023 at the Ohio County Public Library in Wheeling, West Virginia. Please read this entire form carefully before submitting your application.

    To be included in promotional materials, your application must be received and approved by August 1, 2023. Vendor applications are open until all spaces have been filled--first come, first served.

    About Wheeling Reads and the Wheeling Reads Book Festival:

    The Festival is built around the concept of “One Book – One Community.” The book selected for this year’s Wheeling Reads is Heat and Light by Jennifer Haigh, which is a fictional account of the fracking industry's impact on a family and surrounding community in western Pennsylvania. In addition to inviting the entire community to read the book, numerous programs are scheduled leading up to the festival focused on environmental justice, read-ins, literary lectures, poetry slams, book discussions, and much more. Jennifer Haigh will be present at the festival in Wheeling, West Virginia on September 9 to read from and speak about Heat and Light.

    To enhance our festival goers' experience and to build awareness about the above issues, we invite publishers, individual authors, writers organizations, artists, environmental and literary organizations, and others whose missions tie-in to the themes of this year's festival to join us for this one-day event. We anticipate between 100-200 festival attendees over the course of the day.

    The Fine Print:

    Wheeling Reads is proud to offer one (1) vendor space at NO COST for 2023.

    The Wheeling Reads Book Festival reserves the right to
    refuse any application.

    Space is limited--first come, first served.

  • Organization/Business Name: *

  • Contact Name: *

  • Address: *
    		City: *
    County: *
    		State: *
    		ZIP: *

  • Phone: *
    		Contact Preference: *
    E-mail: *

  • What comes with my FREE booth?

    The Market is set up like a trade show. One (1) 8’ table and two (2) chairs are included per vendor space. No pipe and drape, side walls, etc. are included. Two (2) additional chairs and one (1) additional table may be requested per vendor (with proper justification offered to explain need). Additionally, one 15-amp electrical circuit may be requested.

  • Additional Needs:






  • Tell us about the mission of your business/organization as it relates to reading, books, environmental justice, visual art, and/or authors. If you are an individual author, list your titles and brief bio.

  • Mission or Bio: *

  • FAQs

    Q: When and where is the 2023 Wheeling Reads Book Festival?

    A: Saturday, September 9, 2023 at the Ohio County Public Library in Wheeling, WV.

    Q: How much does it cost to vendor at the 2023 Wheeling Reads Book Festival?

    A: Vending at the Book Festival is absolutely FREE this year.

    Q: What is the deadline for submitting a vendor application?

    A: To be included in promotional materials (signage, programs, etc.), applications must be received and approved by August 1, 2023.

    Q: May I share a table with another organization, business, author, or writer?

    A: Yes, but you must find your own table partner.

    Q: What comes with my vending area?

    A: The Market is set up like a trade show. One (1) 8’ table and two (2) chairs are included per vendor space. No pipe and drape, side walls, etc. are included. Two (2) additional chairs and one (1) additional table may be requested per vendor (with proper justification offered to explain need). Additionally, one 15-amp electrical circuit may be requested.

    Q: What should I bring with me?

    A: We encourage you to bring a variety of books, art, and other merchandise which focus on West Virginia, Appalachia, environmentalism, children’s books, gift books, and other related products/materials. We recommend that you make the most of your space with signs, banners, and other decorations, and that you consider having prize drawings. Vendors keep all proceeds from book and merchandise sales.

    Q: Do I collect sales tax?

    A: Your final packet will include information from the West Virginia State Tax Department regarding sales tax.

    Q: How can I promote my participation as a vendor in the 2023 Wheeling Reads Book Festival?

    A: If we receive your payment by August 1, we will list your organization on the event website, social media, poster, and program. You may also choose to purchase advertising of your own. In addition, we expect that you will promote your participation in the festival on your website, email list, and/or social media.

    Q: When is setup and breakdown? (Times subject to change)

    A: Friday, September 8th – Vendor Setup – 5:30pm – 7:30pm

    Saturday, September 9th – Vendor Setup – 8am-10am

    Saturday, September 10th – Vendor Breakdown – 4:00pm-6:00pm

    Q: How can I get tickets to the 2023 Wheeling Reads Book Festival?

    A: Our event is free. You do not need admission tickets for any speaker programs or the Festival Market.

    Q: What happens after I submit my application?

    A: Accepted vendors will receive a confirmation of acceptance by email and then a final packet including information about load-in and other information by September 1.

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